If your employees have differing levels of productivity and timeliness, you'll need to know how to phrase your employee appraisals. In order for the written feedback on your evaluations to have a long-lasting impact, you need to focus on the individual performance factors that determine the quality and quantity of your employees’ work.
The best strategy is to include targeted phrases that energize an employee to keep up the good work in key areas, while also encouraging employees to focus more carefully on the quality and quantity of their work where needed.
Productivity
Exceptional: Consistently exceeds expectations
Produces a remarkable amount of high-quality work
Inspires others with his output
Sets a new standard for productivity
Puts the “pro” in productivity
Monitors productivity and implements upgrades as needed
Always seeks opportunities to be even more productive
Dazzles everyone with the quality and quantity of her work
Is productivity minded
Regards productivity as a top priority
Generates great productivity from others
Identifies and implements steps to enhance output
Is responsible for a major increase in departmental productivity
Always goes the extra mile(s)
Fully understands the figures behind productivity
Works hard and works smart
Streamlines departmental operations
Raises the bar for everyone
Is energized by challenges that would derail others
Offers outstanding suggestions to increase productivity
Excellent: Frequently exceeds expectations
Is motivated to be highly productive
Has steadily increased personal output
Provides suggestions that enhance productivity
Serves as an excellent role model of productive behavior
Focuses on people as well as productivity
Is productive under less-than-perfect conditions
Makes others more productive
Generates and implements creative ideas
Works directly with others to enhance their productivity
Is eager to learn about ways to be more productive
Quickly incorporates new knowledge to build productivity
Turns challenges into opportunities
Is a stellar producer
Is productive beyond standard requirements
Takes on any task
Single-handedly led to the success of the XYZ project through his efforts
Is regarded as a productivity guru
Fully competent: Meets expectations
Produces solid quality and quantity of work
Helps others work better
Shares insights to improve productivity
Works with the team to build output
Has been improving her productivity
Understands how to produce more
Puts in extra hours to get the desired results
Builds productivity by being well organized
Fully embraces the need for greater productivity
Is a storehouse of productivity knowledge
Does more than talk about productivity
Marginal: Occasionally fails to meet expectations
Is sporadic with his output
Is often uneven with her productivity
Can work hard, but not consistently
Could be far more productive
Tends to set the bar too low
Does not exert consistent effort
Can meet the mark in terms of productivity, but frequently falls short
Blames productivity problems on others
Bogs down performance and productivity with his misdirected actions
Spends too much time on low-priority tasks
Works reactively rather than proactively
Tries to do just enough to get by
Is an amateur in the world of productivity
Sets aside quality
Talks about working productively, but rarely does so
Unsatisfactory: Consistently fails to meet expectations
Is slipping in terms of her personal productivity
Is distracted by non-work issues
Doesn’t focus enough energy and attention on the work to be done
Sets low goals and fails to meet them
Doesn’t regard productivity as a priority
Sees his personal output slipping and does nothing to stop it
Interferes with the performance of others
Displays disruptive or distracting behaviors
Often needs to redo her work
Rarely gets out of first gear
Regards productivity as someone else’s concern
Takes inappropriate or reckless shortcuts
Shows little interest in being more productive
Fails to fully engage in projects
Disregards suggestions to build productivity
Timeliness
Exceptional: Consistently exceeds expectations
Is a master of time management
Is on time and on target with his work
Generates more than an hour’s worth of productivity in each hour
Is excellent at prioritizing work
Helps others manage their time
Builds the time-management skills of fellow employees
Streamlines tasks and processes
Has a great sense of time and timing
Never misses a deadline
Meets deadlines like clockwork
Creates and implements timesaving strategies
Consistently makes the best use of her time
Plans out the work, and then works the plan
Has a high degree of expertise in time management, and applies it on every project
Completes most projects early and all projects on time
Is sensitive to the time demands and constraints of others
Produces on-time, high-quality work
Knows when and how to delegate
Excellent: Frequently exceeds expectations
Coordinates projects to meet deadlines
Develops realistic plans and schedules
Keeps the entire team on time
Has a keen sense of what to do and when to do it
Gives top attention to top priorities
Manages time instead of letting time manage him
Doesn’t procrastinate
Stays on schedule or ahead of it
Never loses sight of time constraints
Is excellent at estimating the time required for projects
Manages to get more done in less time
Is punctual in all aspects of the job
Maintains flexibility to take on additional tasks
Completes many projects before the due date
Has yet to miss a deadline
Delegates work and follows up as needed
Fully competent: Meets expectations
Completes work on time
Avoids time wasters
Establishes appropriate priorities
Develops workable schedules
Knows what needs to be done and not done
Effectively assigns work to others
Keeps commitments to get work done
Places a premium on planning
Keeps projects on schedule
Delivers results on time
Tracks projects carefully
Makes productive use of her time
Follows a proven time-management system
Lives by the philosophy that time is money
Makes commitments to deadlines and keeps them
Watches the time, not the clock
Marginal: Occasionally fails to meet expectations
Treats deadlines as if they are optional
Devotes too much time to second-tier matters
Rarely completes the assigned tasks on time
Constantly feels overwhelmed
Works on many assignments that should be delegated
Is easily drawn into secondary tasks
Is too quick to set aside important projects
Randomly rank-orders projects
Blames others when work runs late
Is intermittent, at best, with planning
Is late with major projects but on time with minor ones
Surprises others when work is on time
Occasionally meets deadlines but with questionable quality
Is too late with too much work
Unsatisfactory: Consistently fails to meet expectations
Wastes time on low-ticket items
Places procrastination over performance
Allows work to stack up
Constantly falls behind
Has yet to meet a deadline
Waits until the last minute
Ignores coaching
Doesn’t pay enough attention to the needs of those waiting for his work
Consistently fails to make the best use of time
Spends too much time crafting excuses
Regards time management as a waste of time
Is uninterested in time-management tools or programs
Feels no sense of urgency
Manages time like a pinball