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How to Change the Document View in Word 2016

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2016-03-26 07:23:03
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Just to keep you on your toes, Word 2016 offers multiple ways to view your document. The blank area where you write, which should be full of text by now, can be altered to present information in a different way. Why would you want to do that? You don't! But it helps to know the different ways so that you can change them back.

The standard way to view a document is called Print Layout view. It's the view shown when Word normally starts. A virtual page appears on the screen, with four sides and text in the middle. What you see on the screen is pretty much what you'll see in the final results, whether printed or published as an electronic document.

The other views are

  • Read Mode: Use this view to read a document like an eBook. The Ribbon and pretty much the rest of Word is hidden while in Read mode.

  • Web Layout: This view presents your document as a web page. It's available should you undertake the dreadful possibility of using Word as a web page editor.

  • Outline: This mode helps you organize your thoughts.

  • Draft: The Draft view presents only basic text, not all the formatting and fancy features such as graphics.

To switch between Read Mode, Print Layout, and Web Layout views, click one of the View buttons, found in the lower-right corner of the Word program window.

The View buttons are shown in the lower right corner of the Word 2016 program window.
The View buttons are shown in the lower right corner of the Word 2016 program window.

To get to Outline and Draft views, as well as to see all View modes in one location, click the Views tab and choose a command button from the Views group.

About This Article

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About the book author:

Dan Gookin has been writing about technology for 20 years. He has contributed articles to numerous high-tech magazines and written more than 90 books about personal computing technology, many of them accurate.
He combines his love of writing with his interest in technology to create books that are informative and entertaining, but not boring. Having sold more than 14 million titles translated into more than 30 languages, Dan can attest that his method of crafting computer tomes does seem to work.
Perhaps Dan’s most famous title is the original DOS For Dummies, published in 1991. It became the world’s fastest-selling computer book, at one time moving more copies per week than the New York Times number-one best seller (although, because it’s a reference book, it could not be listed on the NYT best seller list). That book spawned the entire line of For Dummies books, which remains a publishing phenomenon to this day.
Dan’s most recent titles include PCs For Dummies, 9th Edition; Buying a Computer For Dummies, 2005 Edition; Troubleshooting Your PC For Dummies; Dan Gookin’s Naked Windows XP; and Dan Gookin’s Naked Office. He publishes a free weekly computer newsletter, “Weekly Wambooli Salad,” and also maintains the vast and helpful Web site www.wambooli.com.