Common Google Workspace keyboard shortcuts
The following table lists a few keyboard shortcuts that you can use in most Google Workspace apps.
| To Do This | Press This (Windows) | Press This (Mac) |
| Apply bold | Ctrl+b | ⌘+b |
| Apply italic | Ctrl+i | ⌘+i |
| Apply underline | Ctrl+u | ⌘+u |
| Insert a link | Ctrl+k | ⌘+k |
| Open spelling suggestions | Ctrl+m | ⌘+m |
| Decrease text size | Ctrl+Shift+- | ⌘+Shift+- |
| Increase text size | Ctrl+Shift++ | ⌘+Shift++ |
| Indent less | Ctrl+[ | ⌘+[ |
| Indent more | Ctrl+] | ⌘+] |
| Align left | Ctrl+Shift+l | ⌘+Shift+l |
| Align center | Ctrl+Shift+e | ⌘+Shift+e |
| Align right | Ctrl+Shift+r | ⌘+Shift+r |
| Start a numbered list | Ctrl+Shift+7 | ⌘+Shift+7 |
| Start a bulleted list | Ctrl+Shift+8 | ⌘+Shift+8 |
| Open keyboard shortcut help | ? | ? |
50 Gmail keyboard shortcuts
You might not think about using the keyboard with Gmail for anything beyond typing your message text, but Gmail has a fistful of handy keyboard shortcuts that can be timesavers. Before getting to the shortcuts, you should first follow these steps to make sure all of Gmail’s keyboard shortcuts are activated:
- In Gmail, click the settings icon (gear) to open the menu, and then select See All Settings.
- In the General tab, scroll down to the Keyboard Shortcuts section and then select the Keyboard Shortcuts On radio button.
- At the bottom of the tab, select Save Changes.
With that chore crossed off your to-do list, you can now use the shortcuts in the following table.
| To Do This | Press This (Windows) | Press This (Mac) |
| Go to Inbox | g, i | g, i |
| Go to Starred conversations | g, s | g, s |
| Go to Snoozed conversations | g, b | g, b |
| Go to Sent messages | g, t | g, t |
| Go to Drafts | g, d | g, d |
| Go to All mail | g, a | g, a |
| Go to Tasks | g, k | g, k |
| Search mail | / | / |
| Open More Actions menu | . | . |
| Open Label As menu | l | l |
| Compose | c | c |
| Compose in a new tab | d | d |
| Send message | Ctrl+Enter | ⌘+Enter |
| Add cc recipients | Ctrl+Shift+c | ⌘+Shift+c |
| Add bcc recipients | Ctrl+Shift+b | ⌘+Shift+b |
| Go to previous message in an open conversation | p | p |
| Go to next message in an open conversation | n | n |
| Focus main window | Shift + Esc | Shift + Esc |
| Focus latest chat or compose window | Esc | Esc |
| Select conversation | x | x |
| Toggle star/rotate among superstars | s | s |
| Go to next page | g + n | g + n |
| Go to previous page | g + p | g + p |
| Newer conversation | k | k |
| Older conversation | j | j |
| Open conversation | o or Enter | o or Enter |
| Expand entire conversation | ; | ; |
| Collapse entire conversation | : | : |
| Add conversation to Tasks | Shift + t | Shift + t |
| Archive conversation | e | e |
| Archive conversation and go previous/next | ] or [ | ] or [ |
| Mute conversation | m | m |
| Open the Snooze menu | b | b |
| Report as spam | ! | ! |
| Delete | # | # |
| Reply | r | r |
| Reply in a new window | Shift+r | Shift+r |
| Reply all | a | a |
| Reply all in a new window | Shift+a | Shift+a |
| Forward | f | f |
| Forward in a new window | Shift+f | Shift+f |
| Undo last action | z | z |
| Mark as read | Shift+i | Shift+i |
| Mark as unread | Shift+u | Shift+u |
| Mark as important | + or = | + or = |
| Mark as not important | – | – |
| Move focus to toolbar | , | , |
Some useful calendar shortcuts
Calendar doesn’t offer a ton of keyboard shortcuts, but the shortcuts it does support a pretty darned useful, if you ask me. Keyboard shortcuts are usually enabled by default in Calendar, but you should scurry through the following steps just to make sure:
- In Calendar, click the settings icon (gear) and then select Settings.
- Select Keyboard Shortcuts.
- Select the Enable Keyboard Shortcuts check box.
You’re now free to play around with the keyboard shortcuts in the following table.
| To Do This | Press This (Windows) | Press This (Mac) |
| Display the current day | t | t |
| Go to a specific date | g | g |
| Switch to Day view | 1 or d | 1 or d |
| Switch to Week view | 2 or w | 2 or w |
| Switch to Month view | 3 or m | 3 or m |
| Switch to Custom view | 4 or x | 4 or x |
| Switch to Agenda view | 5 or a | 5 or a |
| Change your calendar view to the next date range | j or n | j or n |
| Create a new event | c | c |
| See an event’s details | e | e |
| Delete an event | Backspace or Delete | Backspace or Delete |
| Refresh your calendar | r | r |
| Move to the Meet With text box | + | + |
| Search | / | / |
| Open Settings | s | s |
| Undo | z | z |
| Save event (from event details) | Ctrl+s | ⌘+s |
| Return to calendar grid (from event details) | Esc | Esc |