Excel Solver: Optimizing Results, Adding Constraints, and Saving Solutions as Scenarios

Optimizing Excel Solver results

With your Solver-ready worksheet model ready to go, here are the steps to follow to find an optimal result for your model using Solver:

1. Choose Data → Solver.

   Excel opens the Solver Parameters dialog box.

2. In the Set Objective box, enter the address of your model’s objective cell.

   Note that if you click the cell to enter it, Solver automatically enters an absolute cell address (for example, $B$14 instead of B14). Solver works fine either way.

3. In the To group, select an option:
   • Max: Returns the maximum possible value.
   • Min: Returns the minimum possible value.
   • Value Of: Enter a number to set the objective cell to that number.

     For the example model, Value Of has been selected and 0 entered in the text box.

4. In the By Changing Variable Cells box, enter the addresses of the cells you want Solver to change while it looks for a solution.

   In the example, the changing cells are B4 and C4. The following image shows the completed Solver Parameters dialog box.

   The completed Solver Parameters dialog box.
5. Click Solve.

   Solver gets down to business. As Solver works on the problem, you might see the Show Trial Solution dialog boxes show up one or more times.

6. In any Show Trial Solution dialog box that appears, click Continue to move things along.

   When the optimization is complete, Excel displays the Solver Results dialog box.

   The Solver Results dialog box and the solution to the break-even problem.
7. Select the Keep Solver Solution option.

   If you don't want to accept the result, select the Restore Original Values option instead.

8. Click OK.

You can ask Solver to display one or more reports that give you extra information about the results. In the Solver Results dialog box, use the Reports list to select each report you want to view:

• Answer: Displays information about the model’s objective cell, variable cells, and constraints. For the objective cell and variable cells, Solver shows the original and final values.
• Sensitivity: Attempts to show how sensitive a solution is to changes in the model’s formulas. The layout of the Sensitivity report depends on the type of model you’re using.
• Limits: Displays the objective cell and its value, as well as the variable cells and their addresses, names, and values.

Excel Solver can use one of several solving methods. In the Solver Parameters dialog box, use the Select a Solving Method list to select one of the following:

• Simplex LP: Use if your worksheet model is linear. In the simplest possible terms, a linear model is one in which the variables are not raised to any powers and none of the so-called transcendent functions — such as SIN and COS — are used.
• GRG Nonlinear: Use if your worksheet model is nonlinear and smooth. In general terms, a smooth model is one in which a graph of the equation used doesn’t show sharp edges or breaks.
• Evolutionary: Use if your worksheet model is nonlinear and nonsmooth.

Adding constraints to Excel Solver

Similarly, suppose that you’re running a break-even analysis on two products. If you run the optimization without any restrictions, Solver might reach a total profit of 0 by setting one product at a slight loss and the other at a slight profit, where the loss and profit cancel each other out. In fact, if you take a close look at the previous image, this is exactly what Solver did. To get a true break-even solution, you might prefer to see both product profit values as 0.

Such restrictions and conditions are examples of what Solver calls constraints. Adding constraints tells Solver to find a solution so that these conditions are not violated.

Here’s how to run Solver with constraints added to the optimization:

1. Choose Data → Solver.

   Excel opens the Solver Parameters dialog box.

2. Use the Set Objective box, the To group, and the By Changing Variable Cells box to set up Solver as described above.
3. Click Add.

   Excel displays the Add Constraint dialog box.

4. In the Cell Reference box, enter the address of the cell you want to constrain.

   You can type the address or select the cell on the worksheet.

5. In the drop-down list, select the operator you want to use.

   Most of the time, you use a comparison operator, such as equal to (=) or greater than (>). Use the int (integer) operator when you need a constraint, such as total employees, to be an integer value instead of a real number (that is, a number with a decimal component; you can't have 10.5 employees!). Use the bin (binary) operator when you have a constraint that must be either TRUE or FALSE (or 1 or 0).

6. If you chose a comparison operator in Step 5, in the Constraint box, enter the value by which you want to restrict the cell.

   This image shows an example of a completed Add Constraint dialog box. In the example model, this constraint tells Solver to find a solution such that the product profit of the Inflatable Dartboard (cell B12) is equal to 0.

   The completed Add Constraint dialog box.
7. To specify more constraints, click Add and repeat Steps 4 through 6, as needed.

   For the example, you add a constraint that asks for the Dog Polisher product profit (cell C12) to be 0.

8. Click OK.

   Excel returns to the Solver Parameters dialog box and displays your constraints in the Subject to the Constraints list box.

9. Click Solve.
10. In any Show Trial Solution dialog box that appears, click Continue to move things along.

    The image below shows the example break-even solution with the constraints added. Notice that not only is the Total Profit cell (B14) set to 0, but so are the two Product Profit cells (B12 And C12).

    The Solver Results dialog box and the final solution to the break-even problem.
11. Select the Keep Solver Solution option.

    If you don’t want to accept the result, select the Restore Original Values option instead.

12. Click OK.

You can add a maximum of 100 constraints. Also, if you need to make a change to a constraint before you begin solving, select the constraint in the Subject to the Constraints list box, click Change, and then make your adjustments in the Change Constraint dialog box that appears. If you want to delete a constraint that you no longer need, select the constraint and then click Delete.

Save an Excel Solver solution as a scenario

Follow these steps to save a Solver solution as a scenario:

1. Choose Data → Solver.

   Excel opens the Solver Parameters dialog box.

2. Use the Set Objective box, the To group, the By Changing Variable Cells box, and the Subject to the Constraints list to set up Solver as described above.
3. Click Solve.
4. Anytime the Show Trial Solution dialog box appears, choose Continue.

   When the optimization is complete, Excel displays the Solver Results dialog box.

5. Click Save Scenario.

   Excel displays the Save Scenario dialog box.

6. In the Scenario Name dialog box, type a name for the scenario and then click OK.

   Excel returns you to the Solver Results dialog box.

7. Select the Keep Solver Solution option.

   If you don’t want to accept the result, select the Restore Original Values option instead.

8. Click OK.