{"appState":{"pageLoadApiCallsStatus":true},"articleState":{"article":{"headers":{"creationTime":"2016-03-26T07:21:05+00:00","modifiedTime":"2023-04-14T18:00:01+00:00","timestamp":"2023-04-14T18:01:04+00:00"},"data":{"breadcrumbs":[{"name":"Technology","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33512"},"slug":"technology","categoryId":33512},{"name":"Software","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33618"},"slug":"software","categoryId":33618},{"name":"Microsoft Products","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33642"},"slug":"microsoft-products","categoryId":33642},{"name":"General Microsoft","_links":{"self":"https://dummies-api.dummies.com/v2/categories/33652"},"slug":"general-microsoft","categoryId":33652}],"title":"Shortcuts in Word, Excel, and PowerPoint 2016","strippedTitle":"shortcuts in word, excel, and powerpoint 2016","slug":"common-shortcuts-in-word-excel-and-powerpoint-2016","canonicalUrl":"","seo":{"metaDescription":"Keep this handy list of Office 2016 keyboard shortcuts nearby when you're working in Word, Excel, and PowerPoint.","noIndex":0,"noFollow":0},"content":"By touching a couple of keys in combination in Office 2016 programs, you can save time with simple tasks, such as copying text from one place and pasting it somewhere else. The keyboard shortcuts included here work equally well in Word, Excel, and PowerPoint 2016. Both mouse and keyboard methods are provided here.\r\n<table>\r\n<tbody>\r\n<tr>\r\n<th>To do this</th>\r\n<th>With the mouse</th>\r\n<th>With the keyboard</th>\r\n</tr>\r\n<tr>\r\n<td>Open a file</td>\r\n<td>File→Open</td>\r\n<td>Ctrl+O</td>\r\n</tr>\r\n<tr>\r\n<td>Create a new file</td>\r\n<td>File→New</td>\r\n<td>Ctrl+N</td>\r\n</tr>\r\n<tr>\r\n<td>Print active document</td>\r\n<td>File→Print</td>\r\n<td>Ctrl+P</td>\r\n</tr>\r\n<tr>\r\n<td>Save your work (first time), or resave with same settings</td>\r\n<td>File→Save</td>\r\n<td>Ctrl+S</td>\r\n</tr>\r\n<tr>\r\n<td>Save your work with different name, location, or type</td>\r\n<td>File→Save As</td>\r\n<td>F12</td>\r\n</tr>\r\n<tr>\r\n<td>Copy selection to Clipboard</td>\r\n<td>Home→ Copy</td>\r\n<td>Ctrl+C</td>\r\n</tr>\r\n<tr>\r\n<td>Cut selection to Clipboard</td>\r\n<td>Home→ Cut</td>\r\n<td>Ctrl+X</td>\r\n</tr>\r\n<tr>\r\n<td>Paste selection to Clipboard</td>\r\n<td>Home→ Paste</td>\r\n<td>Ctrl+V</td>\r\n</tr>\r\n<tr>\r\n<td>Open the Paste Special dialog box</td>\r\n<td>Home→Paste→Paste Special</td>\r\n<td>Ctrl+Shift+V</td>\r\n</tr>\r\n<tr>\r\n<td>Display shortcut menu for selected item</td>\r\n<td>Right-click item</td>\r\n<td>Shift+F10</td>\r\n</tr>\r\n<tr>\r\n<td>Left-align a paragraph</td>\r\n<td>Home→ Left Align</td>\r\n<td>Ctrl+L</td>\r\n</tr>\r\n<tr>\r\n<td>Center a paragraph</td>\r\n<td>Home→ Center</td>\r\n<td>Ctrl+E</td>\r\n</tr>\r\n<tr>\r\n<td>Right-align a paragraph</td>\r\n<td>Home→ Right Align</td>\r\n<td>Ctrl+R</td>\r\n</tr>\r\n<tr>\r\n<td>Make text bold</td>\r\n<td>Home→ Bold</td>\r\n<td>Ctrl+B</td>\r\n</tr>\r\n<tr>\r\n<td>Make text italicized</td>\r\n<td>Home→ Italic</td>\r\n<td>Ctrl+I</td>\r\n</tr>\r\n<tr>\r\n<td>Make text underlined</td>\r\n<td>Home→Underline</td>\r\n<td>Ctrl+U</td>\r\n</tr>\r\n<tr>\r\n<td>Make text larger</td>\r\n<td>Home→Increase Font Size</td>\r\n<td>Ctrl+></td>\r\n</tr>\r\n<tr>\r\n<td>Make text smaller</td>\r\n<td>Home→Decrease Font Size</td>\r\n<td>Ctrl+<</td>\r\n</tr>\r\n<tr>\r\n<td>Undo previous action</td>\r\n<td>Undo button on Quick Access toolbar</td>\r\n<td>Ctrl+Z</td>\r\n</tr>\r\n<tr>\r\n<td>Redo previous Undo</td>\r\n<td>Redo button on Quick Access toolbar</td>\r\n<td>Ctrl+Y</td>\r\n</tr>\r\n<tr>\r\n<td>Insert hyperlink</td>\r\n<td>Insert→Hyperlink</td>\r\n<td>Ctrl+K</td>\r\n</tr>\r\n<tr>\r\n<td>Get help</td>\r\n<td>Type in Tellme what you want to do box</td>\r\n<td>F1</td>\r\n</tr>\r\n<tr>\r\n<td>Close the active file</td>\r\n<td>File→Close</td>\r\n<td>Ctrl+F4</td>\r\n</tr>\r\n<tr>\r\n<td>Close the application</td>\r\n<td>Close button on application window</td>\r\n<td>Alt+F4</td>\r\n</tr>\r\n<tr>\r\n<td>Check spelling</td>\r\n<td>Review→Spelling</td>\r\n<td>F7</td>\r\n</tr>\r\n</tbody>\r\n</table>","description":"By touching a couple of keys in combination in Office 2016 programs, you can save time with simple tasks, such as copying text from one place and pasting it somewhere else. The keyboard shortcuts included here work equally well in Word, Excel, and PowerPoint 2016. Both mouse and keyboard methods are provided here.\r\n<table>\r\n<tbody>\r\n<tr>\r\n<th>To do this</th>\r\n<th>With the mouse</th>\r\n<th>With the keyboard</th>\r\n</tr>\r\n<tr>\r\n<td>Open a file</td>\r\n<td>File→Open</td>\r\n<td>Ctrl+O</td>\r\n</tr>\r\n<tr>\r\n<td>Create a new file</td>\r\n<td>File→New</td>\r\n<td>Ctrl+N</td>\r\n</tr>\r\n<tr>\r\n<td>Print active document</td>\r\n<td>File→Print</td>\r\n<td>Ctrl+P</td>\r\n</tr>\r\n<tr>\r\n<td>Save your work (first time), or resave with same settings</td>\r\n<td>File→Save</td>\r\n<td>Ctrl+S</td>\r\n</tr>\r\n<tr>\r\n<td>Save your work with different name, location, or type</td>\r\n<td>File→Save As</td>\r\n<td>F12</td>\r\n</tr>\r\n<tr>\r\n<td>Copy selection to Clipboard</td>\r\n<td>Home→ Copy</td>\r\n<td>Ctrl+C</td>\r\n</tr>\r\n<tr>\r\n<td>Cut selection to Clipboard</td>\r\n<td>Home→ Cut</td>\r\n<td>Ctrl+X</td>\r\n</tr>\r\n<tr>\r\n<td>Paste selection to Clipboard</td>\r\n<td>Home→ Paste</td>\r\n<td>Ctrl+V</td>\r\n</tr>\r\n<tr>\r\n<td>Open the Paste Special dialog box</td>\r\n<td>Home→Paste→Paste Special</td>\r\n<td>Ctrl+Shift+V</td>\r\n</tr>\r\n<tr>\r\n<td>Display shortcut menu for selected item</td>\r\n<td>Right-click item</td>\r\n<td>Shift+F10</td>\r\n</tr>\r\n<tr>\r\n<td>Left-align a paragraph</td>\r\n<td>Home→ Left Align</td>\r\n<td>Ctrl+L</td>\r\n</tr>\r\n<tr>\r\n<td>Center a paragraph</td>\r\n<td>Home→ Center</td>\r\n<td>Ctrl+E</td>\r\n</tr>\r\n<tr>\r\n<td>Right-align a paragraph</td>\r\n<td>Home→ Right Align</td>\r\n<td>Ctrl+R</td>\r\n</tr>\r\n<tr>\r\n<td>Make text bold</td>\r\n<td>Home→ Bold</td>\r\n<td>Ctrl+B</td>\r\n</tr>\r\n<tr>\r\n<td>Make text italicized</td>\r\n<td>Home→ Italic</td>\r\n<td>Ctrl+I</td>\r\n</tr>\r\n<tr>\r\n<td>Make text underlined</td>\r\n<td>Home→Underline</td>\r\n<td>Ctrl+U</td>\r\n</tr>\r\n<tr>\r\n<td>Make text larger</td>\r\n<td>Home→Increase Font Size</td>\r\n<td>Ctrl+></td>\r\n</tr>\r\n<tr>\r\n<td>Make text smaller</td>\r\n<td>Home→Decrease Font Size</td>\r\n<td>Ctrl+<</td>\r\n</tr>\r\n<tr>\r\n<td>Undo previous action</td>\r\n<td>Undo button on Quick Access toolbar</td>\r\n<td>Ctrl+Z</td>\r\n</tr>\r\n<tr>\r\n<td>Redo previous Undo</td>\r\n<td>Redo button on Quick Access toolbar</td>\r\n<td>Ctrl+Y</td>\r\n</tr>\r\n<tr>\r\n<td>Insert hyperlink</td>\r\n<td>Insert→Hyperlink</td>\r\n<td>Ctrl+K</td>\r\n</tr>\r\n<tr>\r\n<td>Get help</td>\r\n<td>Type in Tellme what you want to do box</td>\r\n<td>F1</td>\r\n</tr>\r\n<tr>\r\n<td>Close the active file</td>\r\n<td>File→Close</td>\r\n<td>Ctrl+F4</td>\r\n</tr>\r\n<tr>\r\n<td>Close the application</td>\r\n<td>Close button on application window</td>\r\n<td>Alt+F4</td>\r\n</tr>\r\n<tr>\r\n<td>Check spelling</td>\r\n<td>Review→Spelling</td>\r\n<td>F7</td>\r\n</tr>\r\n</tbody>\r\n</table>","blurb":"","authors":[{"authorId":9025,"name":"Faithe Wempen","slug":"faithe-wempen","description":" <p><b>Nancy C. 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Shortcuts in Word, Excel, and PowerPoint 2016

By: Faithe Wempen and

Updated: 04-14-2023

From The Book: Office 2016 at Work For Dummies

Office 2016 at Work For Dummies

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By touching a couple of keys in combination in Office 2016 programs, you can save time with simple tasks, such as copying text from one place and pasting it somewhere else. The keyboard shortcuts included here work equally well in Word, Excel, and PowerPoint 2016. Both mouse and keyboard methods are provided here.

To do this	With the mouse	With the keyboard
Open a file	File→Open	Ctrl+O
Create a new file	File→New	Ctrl+N
Print active document	File→Print	Ctrl+P
Save your work (first time), or resave with same settings	File→Save	Ctrl+S
Save your work with different name, location, or type	File→Save As	F12
Copy selection to Clipboard	Home→ Copy	Ctrl+C
Cut selection to Clipboard	Home→ Cut	Ctrl+X
Paste selection to Clipboard	Home→ Paste	Ctrl+V
Open the Paste Special dialog box	Home→Paste→Paste Special	Ctrl+Shift+V
Display shortcut menu for selected item	Right-click item	Shift+F10
Left-align a paragraph	Home→ Left Align	Ctrl+L
Center a paragraph	Home→ Center	Ctrl+E
Right-align a paragraph	Home→ Right Align	Ctrl+R
Make text bold	Home→ Bold	Ctrl+B
Make text italicized	Home→ Italic	Ctrl+I
Make text underlined	Home→Underline	Ctrl+U
Make text larger	Home→Increase Font Size	Ctrl+>
Make text smaller	Home→Decrease Font Size	Ctrl+<
Undo previous action	Undo button on Quick Access toolbar	Ctrl+Z
Redo previous Undo	Redo button on Quick Access toolbar	Ctrl+Y
Insert hyperlink	Insert→Hyperlink	Ctrl+K
Get help	Type in Tellme what you want to do box	F1
Close the active file	File→Close	Ctrl+F4
Close the application	Close button on application window	Alt+F4
Check spelling	Review→Spelling	F7

About This Article

This article is from the book:

Office 2016 at Work For Dummies ,

About the book author:

Faithe Wempen, M.A., has written more than 140 books on computer hardware and software, including Microsoft Office 2016 for Seniors for Dummies and The PowerPoint Bible. A Microsoft Office Master Instructor, she has educated more than a quarter of a million corporate students with her online courses, and hundreds more as an adjunct instructor at Purdue University.

This article can be found in the category:

General Microsoft ,