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How to Track Changes in Word 2016

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Updated:  
2016-03-26 07:21:53
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From The Book:  
Word 2010 For Dummies
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To be a kind and gentle collaborator, activate Word 2016's Tracking feature before you being making changes to someone else's text: Click the Review tab, and in the Tracking group, click the Track Changes button, shown here.

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From that point on, any changes made to the document are color-coded based on who is making the changes and what level of markup is displayed:

  • For Simple Markup, a color-coded bar appears to the left of a paragraph, indicating that some change was made.

  • For All Markup, new text appears in a specific color, depending on who made the changes. Added text appears with a color-coded underline and deleted text appears with color-coded strikethrough. These text highlights are called revision marks.

  • For No Markup, the changes are tracked but not displayed in the document. This is a great setting to choose for the least amount of distraction. (The revision marks can be seen by choosing All Markup instead of No Markup.)

Word continues to track changes and edits in your document until you turn off Track Changes. To do so, click the Track Changes button again.

Although the Track Changes button appears highlighted while the feature is active, a better way to check — and use — this feature is to activate the Track Settings option on the status bar. To set this option, right-click the status bar and choose Track Changes. As a bonus, you can click this item on the status bar to activate or deactivate revision marks in your document.

About This Article

This article is from the book: 

About the book author:

Dan Gookin has been writing about technology for 20 years. He has contributed articles to numerous high-tech magazines and written more than 90 books about personal computing technology, many of them accurate.
He combines his love of writing with his interest in technology to create books that are informative and entertaining, but not boring. Having sold more than 14 million titles translated into more than 30 languages, Dan can attest that his method of crafting computer tomes does seem to work.
Perhaps Dan’s most famous title is the original DOS For Dummies, published in 1991. It became the world’s fastest-selling computer book, at one time moving more copies per week than the New York Times number-one best seller (although, because it’s a reference book, it could not be listed on the NYT best seller list). That book spawned the entire line of For Dummies books, which remains a publishing phenomenon to this day.
Dan’s most recent titles include PCs For Dummies, 9th Edition; Buying a Computer For Dummies, 2005 Edition; Troubleshooting Your PC For Dummies; Dan Gookin’s Naked Windows XP; and Dan Gookin’s Naked Office. He publishes a free weekly computer newsletter, “Weekly Wambooli Salad,” and also maintains the vast and helpful Web site www.wambooli.com.