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Article / Updated 11-24-2021
To save you time and unnecessary work, Robert’s Rules spells out exactly what needs to go into your minutes. Minutes are important because they’re the only surviving record of what was said and done at a meeting. They can be dry and boring. In fact, it’s probably a good sign if they are! Most importantly, they need to be informative and easy to navigate for whatever the reader needs to know six months from now.
Article / Updated 10-07-2021
According to Robert's Rules, minutes drafted ahead of time aren’t the official minutes until the members approve them. Today's technology has made its mark on meeting minutes. The secretary can now draft the minutes and easily send copies to the members for them to read before the meeting; then members can come to the meeting prepared with any corrections.
Article / Updated 08-10-2016
Your bylaws belong to your group, and only your group can decide what they mean. Sure, a parliamentarian can help you understand the technical meaning of a phrase or a section here and there. But when you come across something ambiguous (meaning that there's more than one way to reasonably interpret something), then the question remains to be answered by your organization by a majority vote at a meeting.
Article / Updated 03-26-2016
Robert's Rules offers quite a selection of voting methods, whether you're voting on motions or having elections. The methods range from asking for unanimous agreement to showing how you vote by voice or other physical action to voting by secret ballot. The voting methods recognized by Robert's Rules include
Unanimous consent
Quite possibly the most efficient way of conducting a vote, unanimous consent is the voting method of choice because it saves so much time.
Article / Updated 03-26-2016
Under Robert's Rules, the subsidiary motion to lay on the table refers to temporarily setting aside a pending motion (or a series of pending motions) to take care of something else deemed urgent. The motion to lay on the table is less about the business being discussed than about the assembly needing to handle something else immediately.
Article / Updated 03-26-2016
According to Robert's Rules, a quorum is the minimum number of voting members who must be present at a properly called meeting in order to conduct business in the name of the group. A quorum should consist of "as large as can be depended upon for being present at all meetings when the weather is not exceptionally bad.
Article / Updated 03-26-2016
It's 7 p.m. on Tuesday night. You're attending the regular monthly meeting of your neighborhood association. Your president, Prissy Gardner (who was elected because nobody else wanted the job), is ready to start the meeting. Prissy's really a stickler when it comes to keeping the petunias watered at the front entrance to your neighborhood, but she thinks the board is just one big beautification committee.
Article / Updated 03-26-2016
No matter how good a job you've done creating your bylaws, sooner or later you'll need to change something. Robert's Rules encourages creating bylaws that can't be too easily amended, but amending them isn't so difficult that you can't consider and make changes within a reasonable time when necessary.
Setting the conditions for amending your bylaws
In amending a previously adopted bylaw, make sure that the rights of all members continue to be protected.
Article / Updated 03-26-2016
Robert's Rules says that if you expect to do business in the name of a group, then every voting member has a right to previous notice of the meeting. It's easy to understand why: If you have a right to vote, then you have a fundamental right to attend. And you can't attend a meeting if you don't know about it, right?
Article / Updated 03-26-2016
Robert's Rules are designed to facilitate the transaction of business by your group, not to hinder it. If you're going to be effective in meetings, you need to know the right — and wrong — ways to use parliamentary motions.
The following list clues you in to the more frequent and obvious places where some members reveal their tenuous grasp on Robert's Rules of Order:
Speaking without recognition: It's a mistake to make just about any motion without first being recognized by the chair.
