Microsoft Office 2016 displays commands in a series of icons stored on different tabs. This combination of icons and tabs is known as the Ribbon interface, which appears in Word, PowerPoint, Excel, Outlook, and Access. The following tables show the commands grouped under each ribbon tab for each of the five programs.
Here are the commands for Microsoft Word 2016.
| Ribbon Tab Name | Command Groups | Dialog Box Shortcut Key |
|---|---|---|
| Home | Clipboard, Font, Paragraph, Styles, and Editing | Ctrl+D (Font) Alt+Ctrl+Shift+S (Styles) |
| Insert | Tables, Illustrations, Add-ins, Media, Comments, Header & Footer, and Text | |
| Design | Document Formatting and Page Background | |
| Layout | Page Setup, Paragraph, and Arrange | |
| References | Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, and Table of Authorities | |
| Mailings | Create, Start Mail Merge, Write & Insert Fields, Preview Results, and Finish | |
| Review | Proofing, Insights, Language, Comments, Tracking, Changes, and Compare | |
| View | Views, Show, Zoom, Window, and Macros |
Here are the useful things you should know for Excel 2016.
| Ribbon Tab Name | Command Groups | Dialog Box Shortcut Key |
|---|---|---|
| Home | Clipboard, Font, Alignment, Number, Styles, Cells, and Editing | Ctrl+Shift+F (Font) |
| Insert | Tables, Charts, Tours, Sparklines, Filter, and Links | |
| Page Layout | Themes, Page Setup, Scale to Fit, Sheet Options, and Arrange | |
| Formulas | Function Library, Defined Names, Formula Auditing, and Calculation | |
| Data | Get & Transform, Connections, Sort & Filter, Data Tools, Forecast, and Outline | |
| Review | Proofing, Insights, Language, Comments, and Changes | |
| View | Workbook Views, Show, Zoom, Window, and Macros |
Here are the Microsoft PowerPoint commands that you should know.
| Ribbon Tab Name | Command Groups |
|---|---|
| Home | Clipboard, Slides, Font, Paragraph, Drawing, and Editing |
| Insert | Slides, Tables, Images, Illustrations, Links, Comments, Text, and Media |
| Design | Themes, Variants, and Customize |
| Transitions | Preview, Transition To This Slide, and Timing |
| Animations | Preview, Animation, Advanced Animation, and Timing |
| Slide Show | Start Slide Show, Set Up, and Monitors |
| Review | Proofing, Insights, Language, Comments, Compare and Ink |
| View | Presentation Views, Master Views, Show, Zoom, Color/Grayscale, Window, and Macros |
This list wouldn’t be complete without these useful Outlook 2016 commands.
| Ribbon Tab Name | Command Groups |
|---|---|
| Home (Mail) | New, Delete, Respond, Move, Tags, Find, and Send/Receive |
| Send/Receive (Mail) | Send & Receive, Download, Server, and Preferences |
| Folder (Mail) | New, Actions, Clean Up, Favorites, IMAP, and Properties |
| View (Mail) | Current View, Messages, Arrangement, Layout, People Pane, and Window |
| Home (Calendar) | New, Go To, Arrange, Manage Calendars, Share, and Find |
| Send/Receive (Calendar) | Send & Receive, Download, and Preferences |
| Folder (Calendar) | New, Actions, Share, and Properties |
| View (Calendar) | Current View, Arrangement, Color, Layout, People Pane, and Window |
| Home (Contacts) | New, Delete, Communicate, Current View, Actions, Share, Tags, and Find |
| Send/Receive (Contacts) | Send & Receive, Download, and Preferences |
| Folder (Contacts) | New, Actions, Share, and Properties |
| View (Contacts) | Current View, Arrangement, Layout, People Pane, and Window |
| Home (Tasks) | New, Delete, Respond, Manage Task, Follow Up, Current View, Actions, Tags, and Find |
| Send/Receive (Tasks) | Send & Receive, Download, and Preferences |
| Folder (Tasks) | New, Actions, Share, and Properties |
| View (Tasks) | Current View, Arrangement, Layout, People Pane, and Window |
And finally, don’t forget these handy Microsoft Access 2016 commands.
| Ribbon Tab Name | Command Groups |
|---|---|
| Home | Views, Clipboard, Sort & Filter, Records, Find, and Text Formatting |
| Create | Templates, Tables, Queries, Forms, Reports, and Macros & Code |
| External Data | Import & Link and Export |
| Database Tools | Tools, Macro, Relationships, Analyze, Move Data, and Add-Ins |
